Whether you hire directly or through an agency, a clear job description helps everyone. It tells the office boy what is expected, tells your staff what they can ask for and gives you something to review against. Here is a template you can adapt.
Role summary
An office boy provides day-to-day support to the office: moving documents, handling errands, preparing meeting rooms and assisting reception and admin. The role is practical and varied, and it suits people who are organised, polite and reliable.
Reporting
- Reports to: the admin or office manager (name one person).
- Works with: reception, admin, department teams and visitors.
Core duties
Documents and courier
- Move documents and files between desks, floors and departments.
- Hand over and collect courier packets.
- Keep a simple log of important documents moved, where needed.
Errands
- Bank, post office and government errands as instructed.
- Return with receipts and acknowledgements.
Office support
- Photocopying, scanning, printing and filing support.
- Stationery management: track stock, distribute supplies and tell admin when items are low.
- Open and close the office, and set up meeting rooms.
- Serve water to staff and visitors.
- Assist reception and admin teams.
- Support meetings and events.
Working hours
State the days and hours, and whether early or late cover is needed. If shifts apply, describe them.
Standards of conduct
- Arrive on time and in a neat, presentable manner.
- Be courteous with staff and visitors.
- Handle documents and keys carefully.
- Keep confidential information confidential.
- Report problems or delays promptly.
What the office provides
- A clear list of tasks and priorities.
- A named person to ask for instructions.
- Access arrangements for opening and closing.
- Any equipment needed for the job.
How performance is reviewed
A short weekly check-in in the first month is a good habit. Ask three questions: what went well, what could be better and what needs to change in the scope.
Using the template with an agency
If you work with an agency such as Vucare, share the description in your first conversation. The agency will ask about your office, confirm the duties and team size, minimum two, and put everything in a written quotation. Our guide on writing a scope of work goes deeper, and office boy vs outsourced agency helps you decide how to hire.
Common mistakes to avoid
- Giving the role a vague title with no duty list.
- Not naming a single person for instructions.
- Forgetting to cover opening and closing routines and access.
- Treating the description as final instead of reviewing it.
A short written plan and a quick weekly review avoid most of these problems.
Frequently asked questions
What is the minimum number of staff? Every Vucare service starts at a minimum of 2 staff. We do not supply a single person.
How do I get started? Call or message us on WhatsApp. We discuss your requirement, agree duties and timings, and send a transparent written quotation.
Local pages
Offices in south-west Bangalore, such as Jayanagar and Banashankari, can see Office Boy Services in Jayanagar and Office Boy Services in Banashankari. The full service is on our Office Boy Services in Bangalore page.
Call us to discuss your requirement.